Table of contents
- Introduction
- Adding a space
- Step 1 - Space Purpose
- Step 2 - Users
- Step 3 - Details
- Step 4 - Data Engines
- Deleting a space
- Space Status
- Data Engines
- Users
Introduction
The Space Management allows System Administrators in an Alumio environment to manage spaces and assign Data Engines to them. By default, one space is created during setup, known as the default space, which cannot be edited or deleted.
To access the Space Management page, click the Cog icon located in the upper-right corner of the screen. Then, select Spaces from the dropdown menu.
Adding a space
The number of spaces that can be created depends on the Alumio environment’s license. To add a new space, navigate to the Space Management page and click the Create button. This action opens a wizard that guides System Administrators through the process of creating a new space.
Step 1 - Space Purpose
The Space Purpose field allows administrators to define the purpose of the space. This is for informational purposes only and does not impact functionality, such as Data Engines, data retention, or task retention.
Step 2 - Users
In the second step, users can be added to the space. Upon being added, users will automatically receive a welcome email.
Step 3 - Details
In the third step, administrators can specify a name for the space.
Step 4 - Data Engines
In the final step, Data Engines can be assigned to the new space. The number of available Data Engines per space depends on the Alumio environment’s license.
To complete the process, click the Save button.
Cancellation and Reactivation of Spaces
Spaces in Alumio are contracted for a period of one year and are automatically renewed once the term ends.
Within your environment, you can:
- Add new Spaces;
- Cancel existing ones;
- Reactivate Spaces within the contract period.
Spaces can be cancelled by System Administrators from the Space Management page, with the exception of the default Space, which cannot be removed.
To cancel a Space:
- Go to Actions and click on “Cancel”.
- In the confirmation modal, type the name of the space.
- Click “Confirm” to finalise the cancellation.
Additionally, you can reactivate the Space by clicking on Actions → Cancel. This way, your Space becomes active.
Note:
- If a Space expires, its expiration date will be highlighted in red, and the Space will be automatically deleted. The record will display a “Deleted” status.
- If the Space hasn’t yet expired, you can still cancel it manually.
Space Status
A space can have one of 6 statuses.
| Status | Description |
|---|---|
| Pending | The initial status when a space is added. The space will be created shortly, within a couple of minutes. |
| Creating | The space is being created. This process takes a couple of minutes. |
| Active | The space is ready to be used. |
| Error | An error occurred when the space was created. Please contact support. |
| Deleting | The space is being deleted. This process takes a couple of minutes. |
| Deleted | The space has been deleted and cannot be used anymore. |
Data Engines
System Administrators can assign Data Engines to specific spaces from the Space Management page. The number of Data Engines that can be assigned per space depends on the Alumio environment’s license.
To assign Data Engines:
- Click the Assign Data Engines button.
- Use the modal to assign Data Engines to the desired space.Click the “Assign Data Engines” button to open the modal.
Users
System administrators can add new users to a space from the space’s detail page. To do so:
- Navigate to the desired space by clicking its name.
- Click the Add User button.
- Enter the user’s email address and assign roles.
- Click Save. The user will automatically receive a welcome email.
Note: Regular administrators can also add users to spaces via Access Control > Users. However, they can only add users to spaces they themselves have access to.
