Space Management

Table of contents

  • Introduction
  • Adding a space
  • Step 1 - Space Purpose
  • Step 2 - Users
  • Step 3 - Details
  • Step 4 - Data Engines
  • Deleting a space
  • Space Status
  • Data Engines
  • Users

Introduction

The Space Management allows System Administrators in an Alumio environment to manage spaces and assign Data Engines to them. By default, one space is created during setup, known as the default space, which cannot be edited or deleted.

To access the Space Management page, click the Cog icon located in the upper-right corner of the screen. Then, select Spaces from the dropdown menu.

Adding a space

The number of spaces that can be created depends on the Alumio environment’s license. To add a new space, navigate to the Space Management page and click the Create button. This action opens a wizard that guides System Administrators through the process of creating a new space.

Step 1 - Space Purpose

The Space Purpose field allows administrators to define the purpose of the space. This is for informational purposes only and does not impact functionality, such as Data Engines, data retention, or task retention.

Step 2 - Users

In the second step, users can be added to the space. Upon being added, users will automatically receive a welcome email.

Step 3 - Details

In the third step, administrators can specify a name for the space.

Step 4 - Data Engines

In the final step, Data Engines can be assigned to the new space. The number of available Data Engines per space depends on the Alumio environment’s license.

To complete the process, click the Save button.

Deleting a space

Spaces can be deleted by System Administrators from the Space Management page, with the exception of the default space, which cannot be removed.

To delete a space:

  1. Click the Delete button.
  2. In the confirmation modal, type the name of the space.
  3. Click Confirm to finalize the deletion.

Important: This action is irreversible. Deleting a space removes all associated configurations, storage entities, users, and tasks. Once deleted, the space cannot be restored.

Space Status

A space can have one of 6 statuses.

Status Description
Pending The initial status when a space is added. The space will be created shortly, within a couple of minutes.
Creating The space is being created. This process takes a couple of minutes.
Active The space is ready to be used.
Error An error occurred when the space was created. Please contact support.
Deleting The space is being deleted. This process takes a couple of minutes.
Deleted The space has been deleted and cannot be used anymore.

Data Engines

System Administrators can assign Data Engines to specific spaces from the Space Management page. The number of Data Engines that can be assigned per space depends on the Alumio environment’s license.

To assign Data Engines:

  1. Click the Assign Data Engines button.
  2. Use the modal to assign Data Engines to the desired space.Click the “Assign Data Engines” button to open the modal.

Users

System administrators can add new users to a space from the space’s detail page. To do so:

  1. Navigate to the desired space by clicking its name.
  2. Click the Add User button.
  3. Enter the user’s email address and assign roles.
  4. Click Save. The user will automatically receive a welcome email.

Note: Regular administrators can also add users to spaces via Access Control > Users. However, they can only add users to spaces they themselves have access to.